- For Phase 1 of the Anaplan project the team worked closely with Tulane’s Institutional Budget & Planning Office to develop the multi-year responsibility-centered management (RCM) and target setting model of the Anaplan Platform. This project resulted in the budget office setting a foundation to start long-term forecasting.
- Phase 2 of the Anaplan project centered around the creation of a DataHub in the Anaplan Platform populated with data from different Tulane software applications (for example from HCM (Tulane’s human resources system), TAMS (our finance system), and Banner (our student information system). This data was critical to populate the model created in Phase 1 and to set the stage for successful implementation of the 3rd phase of the Anaplan Project.
- For Phase 3, the team collaborated closely with Tulane’s Institutional Budget & Planning Office on project management and the relationship with our implementation partner, as well as to provide change management support, notably on communications, surveys, and training.
- Phase 3 of this project included:
- Assessing the previous budget process and system to identify and improvement opportunities
- Developing a new and improved budget model in Anaplan to replace the existing budgeting tool, BDS
- Developing project communications and surveys, as well as live and asynchronous training for our Tulane “budgeteers” (over 300 staff across the university who work on budgets) for the rollout of Anaplan
- For more information on Anaplan, please contact: CentralBudgetOffice@tulane.edu
Grants Lifecycle Management (GLM) Phase 1
The GLM Phase 1 project included the implementation of the following modules in 2022-23:
- Pivot RP: this powerful, user-friendly search tool aggregates over 28,000 funding opportunities (over $100bn in total funding), thereby facilitating identification of relevant funding available, as well as providing information on awards, research collaborators, and conferences. It also offers ways to tailor a user’s experience through saved searches and to receive automated alerts of announcements of new funding in relevant research areas.
- Sponsored Projects: This new Cayuse module replaced our previous internal routing tool and system of record with an easy-to-use web interface in which researchers can enter all necessary information, and benefit from automated notifications and in-module communications.
- S2S: This new Cayuse module is how Tulane now submits most federal government proposals, as it provides a familiar and efficient interface for submissions for government sponsored grants. S2S connects directly with grants.gov while also allowing improved budgeting, tracking and reporting.
- You can find more information on SharePoint (requires Tulane log-in).
- Contact the project team: GLMinfo@tulane.edu
Kronos Project: Upgraded Tulane’s timekeeping system from an older, on-premise version of Kronos to their latest cloud application, Kronos Workforce Ready (WFR)
Summary
The Kronos Upgrade project delivered many improvements to the University’s ability to effectively manage time and labor. In particular, the reporting features delivered in this upgrade provide accurate, real‐time information that University leaders can leverage to make data‐driven decisions in managing the workforce. This project also addressed inefficiencies in our timekeeping practices, by eliminating paper time correction forms, standardizing the system views and tools, improving the administration of emergency closure time entry, and ensuring a single system of record for time and accrual information. Also, the Kronos team has committed to providing ongoing data‐driven value‐ analysis to measure progress and identify additional opportunities for improvement.
Why we changed
- To eliminate paper and manual processes, such as our paper time correction forms.
- To drive consistent HR and Payroll policies across the University.
- To provide employees with accurate, real-time information about leave balances.
- To further our commitment to paying all employees accurately for the work they perform.
- To meet the University’s needs for quick access to up-to-date reports.
- To provide departments with access to data that can help them to track and manage labor expenses.
What changed
- Biweekly employees now use the new system to log their time every day via the web, a time clock, or the Kronos mobile app.
- All employees who report time now use the new system to request and record vacation, sick, and other leave time each pay period.
- Timekeepers now use the new system to review, edit, and approve all employee time and attendance information.
