Last Day:

• For all new hires to complete onboarding requirements in EBS/HCM
• To create a New Student Placement/Assignment  

• Last Staff Orientation (orientations resume March 27)
• HCM will be read-only for employees and managers (Cutover freeze begins end of day)
• Last day to create a Faculty/Postdoc/Librarian vacancy in Interfolio
• Last day to request approval for affiliates (e.g. Visiting Scholars) in Service Now
• Deadline to submit new Staff vacancies in HCM
• Last day to submit a One-Time Payment request

  (Post go-live, new visiting scholar requests will be available in Service Now.)

Last day to:

• Submit a Catalog or Non-Catalog Requisition in SciQuest for goods and/or services
• Request a new supplier to be onboarded into SciQuest
• Enter check request into SciQuest
• For students to submit a cash advance request

TULearn (Bridge) will be retired on March 11, and all learning and training functionality will move to Oracle Cloud HCM on 3/20 

(Transcript histories will continue to be available to system administrators for reference and reporting purposes.) 

Last day to:

• Submit a cash advance (Faculty, Staff and Librarians)
• Submit an Expense Report (reimbursement, P-card, and T&E) for approval:
  • For travel/events completed prior to 3/11/26, please submit all T&E card transactions following normal travel policies
  • Transactions for a future trip or event that will occur on or after 3/11/26, please submit all T&E transactions following the guidance below:

    • Once the future travel is complete, Out-of-pocket or Day-of expenses 

      must be submitted in Oracle Cloud 

      (Any associated transactions that were submitted in Concur must

       be attached to the Oracle Cloud expense report. Please be sure 

      to print/save the Concur reports that will be needed for this future submission.)

• For any early expense submission which will be charged to a grant (flights, for example), please charge to a departmental or non-grant account and submit by 3/11/26. After the trip occurs, move the charges to the correct grant account using an EIT.

Notes: 

• Any P-Card and T&E card charges unsubmitted/unapproved by 3/11/26, will be allocated to your departmental operational account
• P-cards and T&E cards will remain active throughout the cutover period and post Go-Live

Last day to:

• Approve requisitions in SciQuest within workflow (requisitions not approved will have to be deleted and will need to be recreated in Oracle Cloud)
• Approve check requests

Last day to:

• Initiate an E-IT
• Initiate Labor Distribution changes
• Create a receipt or perform other transactions in SciQuest 

Last day to:

• Approve a One-Time Payment request

Note: Any One-Time Payment request not approved will be deleted and will need to be entered in Cloud post Go-Live.

Last day to approve Labor Distribution changes

Note: Any unapproved LD changes will be deleted on 3/18/26 and will need to be redone in Cloud after Go-Live.

Last day to approve expense reports

Last day to approve a cash advance