Who is involved in this project?
Our Executive Sponsors, Steering Committee and project Team members are all apart of this project.
What support will be provided to us for our move to Oracle Cloud?
Tulane will be closely supporting all our users in the WaveWorks journey with training, embedded learning right in the WaveWorks modules, training of super user coaches in schools and departments, reference materials, and a dedicated support team to answer queries.
Do we really need to replace our current systems?
Yes! Tulane is currently managing financial and operational needs through Oracle EBS, which reaches end-of-life in 2030. There will be minimal vendor investment in this legacy product in the next 10 years. Likewise, the current financial system setup utilizes multiple applications in silos, which hampers our ability to do business in a streamlined, integrated fashion. Some units have had to create shadow systems for data retrieval and reporting to mitigate these issues. In a recent assessment, 50% of HR-related and 30% of Finance-related processes were noted as pain-points for end users and/or central administrative staff. Finally, our systems for finance, as well as for HR, were designed and configured sub-optimally, resulting in platforms that hinder process effectiveness and efficiency, do not provide necessary analytical tools, and negatively impact the services provided to all Tulane colleagues.
Oracle Cloud will offer leading edge functionality to support our HR, finance, and budgeting processes as well as the end-user experience.
What does the term "ERP" mean?
ERP stands for “Enterprise Resource Planning (ERP).
When will the new systems be implemented?
We are in the process of going live now.
Go-Live dates:
- HCM (HR) March, 20, 2026
- ERP (Finance) April 13, 2026
- EPM (Budget & Planning) May 1, 2026.
You can view the project timeline to see more.
How to contact the team?
You can also reach the project team on this email: WaveWorks@tulane.edu
What is Drivestream?
Drivestream, an Oracle Cloud Partner, has over 20 years working with 200+ organizations on transition to the cloud and has performed over 270 Oracle Cloud projects for clients. Drivestream will support us across the all phases of the project, including preparation, development, testing, launch and post-go-live support.
What is the Job Architecture Project?
Tulane University is implementing a standardized job structure to bring greater consistency and clarity to how staff roles are defined across the institution. This initiative supports professional growth, internal mobility, and long-term workforce planning while ensuring that our role structure reflects leading practices in higher education.
Over the past several months, Human Resources has partnered closely with managers and senior leaders across Tulane University to carefully review staff roles and ensure they are accurately represented. This has been a thoughtful and collaborative process grounded in fairness, consistency, and organizational alignment.
As Tulane University prepares for the transition to Oracle Cloud, some staff job titles will be updated to reflect this standardized structure. In certain cases, titles may look different from those previously used. These updates are intended to promote consistency across the university and alignment with external benchmarks. They do not reflect a change in compensation, job responsibilities, reporting relationships, or professional standing. They also do not change the important work you do or the meaningful contributions you make to Tulane University’s mission each day.
The updated system titles will appear in Oracle Cloud at go-live on March 20. If your title is changing, you will be notified prior to that date.
With the shift to Oracle Cloud, we are introducing business titles, which are commonly used in many industries across the country. Staff may continue to use their current approved business titles (likely your current title) in day-to-day communications and externally facing mediums.
Managers will provide additional information and are available to answer questions. We appreciate your engagement and partnership as Tulane University continues to strengthen its people practices in support of our institutional mission.
To learn more, please visit the Job Architecture webpage.
What happens to Microsoft Office, Mailchimp, Instagram and Facebook accounts?
These will not be affected.
What can service dept tell IT service requestors that are worried about needs during shut down?
Service requests can be submitted through Service Wave as usual. This system will not be frozen.
What, if any, data will not be carried over to the new systems?
- Financial data will be converted as follows:
- FY25 (July 2024 through June 2025) will have balances only converted at the account and natural account level.
- FY26 (July 2025 through March 2026) will have all transactions converted.
Cognos will still be available for historic financial reports.
